Open Access Week : what is Open Access (OA) and what do you really need to know?

Here is a quick guide to some of the various aspects of OA and the processes involved.  For more in-depth guidance and advice please use the “For researchers” part of the Nuffield College Library Libguide or attend some of the Open Access at Oxford events.

What is it?open access

“free online access to publically funded research by removing price and permission barriers at the point of use”  Many funders now require Open Access as part of their funding criteria.

Guide to jargon:

Gold route: gives immediate free unrestricted access to the final version of an article on the publisher’s site, with no cost to the user. An author ‘pays to publish’ in either an OA journal or in a ‘Hybrid’ journal.

APC/article processing charge: this is the cost of Gold Open Access charged by the publishers and can vary greatly depending on the publisher and journal.

Green route: this is essentially delayed Open Access, done via self-deposit & is free to authors and researchers. Research is published in a traditional subscription journal and author self-archives ‘accepted manuscript’ in an OA repository.

Repository: this is an officially recognised place where an author deposits their Author’s Accepted Manuscript, i.e. Oxford University Research Archive (ORA)

Embargo periods: funders have required timescales for when a manuscript should be publically available if an author opts for the Green route, so for example RCUK requires 6 months for STEM and 12 months for A&H, SS.

What do you really need to know

1) Act on acceptance


The new HEFCE policy applies to:

  • journal articles and conference papers (with ISSNs)
  • requires researchers to act on acceptance to deposit their ‘Author Accepted Manuscript’ (AAM) in a compliant open access repository within three months of date of acceptance
  • applies to article manuscripts accepted after 1 April 2016
  • failure to act will make research outputs ineligible for the next REF

The University carried out pilot schemes to assess the best way to ensure deposit in line with the HEFCE policy and the result is ‘Act on acceptance’:

  • applies to all academics and researchers employed by the collegiate University (not DPhils)
  • all journal articles and conference papers must be deposited in the Oxford University Research Archive (ORA)
  • deposit via Symplectic Elements (using your Single Sign On)
  • Start now: once deposited the Bodleian Libraries team will check copyright & licensing, create an ORA record and make the full text available after the embargo period.

For more information and advice, contact the library staff or go to Open Access Oxford


What are they?orcid_sign_up_button

  • ORCID is a unique 16 digit researcher ID that you keep throughout your life.
  • If you move to a different institution, you take your ORCID with you. Your ORCID record is owned and managed solely by you.
  • All researchers in Oxford are encouraged to sign up for an ORCID, including DPhils.

Why do I need one?

  • Disambiguation – stop being confused with researchers with the same surname and initial as you!
  • Ensuring correct attribution of research and other activities, helps you link and display your publications.
  • Increasingly used by publishers, funders & websites, and research funding bodies are integrating ORCID into their application processes.

Where can I get one?

Visit ORCID at Oxford where you can request an ORCID if you don’t already have one.  Alternatively, you can also use ORCID at Oxford to register for an ‘official’ Oxford-linked ORCID.  The benefits of this are that your Oxford University affiliation is verified and linking your ORCID will save time and effort when reporting publications, for example to funding bodies.

From October 2015 you can now link your ORCID to your Symplectic Elements account.

For more information and links to useful websites, contact library staff or visit

3) Oxford University Research Archive (ORA)

ORA is a permanent and secure online archive of research output produced by members of the University of Oxford, THE place for Oxford researchers and research students to deposit their material: thesis, articles, conference papers, data, working papers etc. Depositing is very straightforward: at the ORA homepage, click on “Deposit” (signing in with your Oxford Single Sign on), complete the details on the deposit form and upload the file(s).  The ORA team will do all the behind the scenes checking needed to ensure compliance with embargo periods etc.  Alternatively, you may also deposit via Symplectic Elements.

4) Research Data Management (RDM)    Research-data-Oxford-logo-v2

Research data management is a general term covering how you organize, structure, store, and care for the information used or generated during a research project. It includes: planning how your data will be looked after, how you deal with information on a day-to-day basis over the lifetime of a project and what happens to data in the longer term.  Research data can also now be deposited in ORA-Data as the University has compiled an RDM policy.  A copy of this, along with more advice about each stage of the research process, funder requirements and answers to many FAQs are available on the Research Data Oxford website or by contacting the RDM team.

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Welcome to Nuffield College Library

This post is designed to help new readers find their way around Nuffield College Library.

Social media

A great starting point for information is the Library website!  However, we also regularly update our social media pages with publications of interest (including those from Nuffield College members) and current affairs items.  Our social media profiles include Facebook, Twitter, WordPress blog and Library Thing.  Follow us to keep informed about new developments!

Photocopying, scanning & printing

There is a photocopier/scanner/printer in the 2nd floor reading room. You will need to get a Nuffield Library EMOS photocopy card from the Library circulation desk or the Finance Department (for Nuffield College members) for photocopying. Nuffield College members can upload files to the Nuffield Print Server and send them to print out at this machine.

There are several computer workstations in the reading rooms, which can be used to search SOLO and access the Internet. You can also print from these; this costs 5p per printed side and printouts should be collected and paid for at the Circulation Desk.

Further information is available on the library’s IT Facilities webpage.

Internet access

Internet access is available via the computer workstations in the reading room and via the wireless networks: Nuffield WLAN, Eduroam and The Cloud. If you have any problems connecting to wireless, please ask library staff at the Enquiry Desk.

Further information is available on the library’s IT Facilities webpage.

How to find books

1. Find the shelfmark:

Most of our stock is searchable on SOLO, once you have found a book, click on the “Find and request” tab:


You can see which Oxford libraries have a copy, click on the plus sign next to Nuffield. You can now see the shelfmark (also known as a call number) and whether or not the book is available:


2. Find out which floor the shelfmark is on:

shelfmarksYou can find these posters in the Library – they tell you the floor on which you can find the various shelfmarks. This particular book, HD 9161.G72.T, is in the basement. You can take most books off the shelf yourself, but anything which says “closed access” (for example theses or short loan books) please ask at the Enquiry Desk on the 1st floor. Anything which has a shelfmark beginning with “X” is kept in the Library Extension, in the basement of L Staircase.





3. Finding your way around


Have a look at our map or consult the schematic plan in the Readers’ Guide which you received when you registered.

Inter-library loans

Members of Nuffield College who wish to borrow books not held anywhere in Oxford can submit an inter-library loan request on the Nuffield College intranet. You will need to be signed into the intranet to access the inter-library loan request form. On the intranet, go to ‘Resources’ and then ‘Library’. Here you’ll find the link to the ‘Inter-library loan request form.’ Please supply as much information as possible. Clicking ‘save’ will submit your request. We will get in touch with you about your request as soon as possible.

Please contact inter-library loans via email if you have any questions:

New book requests


Members of Nuffield College can submit a book request. If you would like the Library to buy a book that is in line with our acquisition policy, which can be found here, complete a book request form. You need to be signed into the intranet to access the book request form. The link for the form can be found on the ‘Library’ page on the Nuffield College intranet. Click on ‘Request new book’ and fill in the form with as much detail as possible. If you do not need the book urgently then please select ‘less urgently’. When you click ‘save’ at the bottom of the form this submits your request.

Newspapers and Magazines

Magazine rack (Current Affairs Room)The library subscribes to newspapers with current issues kept in the Current Affairs Room on the 1st floor of the library. We have both English and foreign language newspapers, which are kept for two months. The older newspapers are kept in the Cole Room on the 2nd floor behind the wooden lectern.

The library also keeps popular magazines like The Economist and Spectator in the magazine rack in the Current Affairs Room.  Both newspapers and magazines can be taken out on loan from the library by members of college.



Theses and Safe items


If you would like to look at somebody’s thesis or an item from the Safe collection, please ask a member of staff at the Enquiry Desk as they are only accessible by staff. If you give us the title, author (and year for theses) then we can fetch the item for you. College members can borrow theses and items from the Safe collection for 1 week.

For more help finding theses, read our previous blog post: Finding Nuffield College Theses.

Please ask a member of staff if you have any questions.

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Finding Nuffield College theses


A stack of theses on the Enquiry Desk

To request theses, please either ask at the Enquiry Desk on the 1st floor or email us.  Please give the author’s surname and the year of graduation and we fill fetch the theses for you.

All theses by Nuffield College members that we hold in the library are catalogued on SOLO and can be searched by author or title.

There are, however, two new ways to browse all theses since 2000 by examination:

1. Consult this handlist

2. Theses from 2000- are now tagged on SOLO. To find tags in SOLO, click on “Tags” in the top right corner:


In the “Search for Tag” box (NOT the main search bar) Search for “nuf” to find a list of all tags relating to Nuffield College theses:



Tags are organised by subject, then examination, so “nuf-eco-mphil” will give a list of all Nuffield College M.Phil. Economics theses, “nuf-ir-dphil” will give a list of all Nuffield College D.Phil. International Relations thesespic3



You can then use the sort options to organise your results by date (to see the most recent titles) or author (to find an alphabetical list).

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EU referendum: helpful sources of information

With just over a month to go before the EU referendum and both sides of the campaign issuing conflicting facts, figures & claims, here are just a selection of the sources available to help keep up to date and informed.


The UK in a Changing Europe: “The authoritative source for independent research on UK-EU relations”.  UK changing europe

One of the largest and most conspicuous initiatives which offers authoritative, non-partisan and impartial analysis, research and events into the complex issues involved.  Directed by Nuffield College Associate member Anand Menon, it also has various high profile experts on board including Dr. Angus Armstrong, Professor Iain Begg, Professor Catherine Barnard, Professor Simon Hix, Professor Michael Keating and Dr Sara Hagemann.

Full Fact: Full Fact is the UK’s independent, non-partisan, fact checking charity, checking claims made by politicians, the media, pressure groups, and other voices in public debate, and pushing for corrections where necessary.  They are fact checking the EU referendum, including the government’s EU leaflet, ensuring whatever decision you make you should have the correct facts to help.

European Documentation Centre, Cardiff: The team here have provided a guide to resources on the Brexit debate.  Click on the images in this guide to link into a range of
information sources.

National Institute of Economic and Social Research:  you can find all the NIESR research on the EU referendum here. This covers three key areas: the macroeconomic impacts of a decision to leave the EU, immigration and free movement and the financial sector. There are research papers, videos & briefings and blog posts.

CEPR brexit

Centre for Economic Performance Brexit 2016:  here you can find policy analysis, blog posts and press releases from the Centre for Economic Performance regarding Brexit 2016.

IFS_logo  In a new report and accompanying interactive online tool IFS researchers provide an explanation of how the EU budget works, its size, where revenues come from and what the main areas of spending are. They also provide an estimate of the UK’s net contributions to the EU.

EUReferendum.UK: this site offers sources of information about the UK’s referendum about membership of the EU, including a quiz to test your current knowledge!


What UK Thinks: EU Poll of Polls what_uk_thinks_eu_logo

This poll of polls from NatCen Social Research is based on the average share of the vote for ‘Leave’ and ‘Remain’ in the six most recent polls of voting intentions in the EU Referendum.  There is also an option to explore the site by topics based on popular questions such as does the EU work? What should the EU do? & perceived consequences of leaving the EU.

BBC’s EU referendum poll tracker: Senior BBC political analyst Peter Barnes assesses what the polls may be telling us, including YouGov, Ipsos Mori, ICM, TNSOpiniumSurvation, ComRes



LSE British politics and policy blog: a variety of articles from academic observers on Brexit 2016.  This is complimented by BrexitVote, also by the LSE, which includes blog posts and articles on campaigns, culture, European economics & politics and the LSE Commission on the Future of Britain in Europe which aims to inform the national debate on Britain’s membership of the European Union, with high quality, evidence-based and balanced analysis.

UK-EU Referendum Watch: the blog of the UK-EU Referendum Watch hosted by the Global Europe Centre (GEC) at the University of Kent. This blog aims to provide non-partisan coverage of the UK’s referendum on EU membership.

The Conversation’s EU referendum: The Conversation is a collaboration between editors and academics to provide informed news analysis and commentary that’s free to read and republish and their authors are providing lots of news, research and analysis in the run up to the referendum.

BBC EU Referendum: a variety of news articles, interviews and videos on the many issues involved in the referendum.

BBC eu ref

FT UK’s EU referendum: commentary, analysis and their own Brexit poll tracker

You can also keep up to date with the Nuffield Library monthly official publications and reports updates, available hereand by following us on Twitter and Facebook.

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SOLO limited functionality 8-11th April

SOLO will have limited functionality this weekend, from 17:00 Friday 8th April to 09:00 Monday the 11th of April.

This means that you will not be able to find the shelfmark (call number) for books using SOLO.

You can search for books using COPAC (the catalogue for UK university libraries)

Go to (this is bookmarked on all the catalogue terminals in the library)

Click on “Main Search”

Enter your search terms and under “Library” at the bottom, select Oxford University:



Search results:


On the left you will see a list of libraries which have a copy. Click on the plus sign to see them all:


Click on Oxford University to see which Oxford libraries have a copy:


Access to electronic journals and ebooks will NOT be affected.

The Self Issue program which lets you borrow books will also be unavailable over the weekend. To borrow books, please fill in the details on the sheet of paper at the circulation desk.

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Easter 2016 vacation opening hours


Nuffield College Library will be closed over Easter as follows:

Thursday 24th March – Tuesday 29th March*

*College members will have usual access during this time.

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